Planning for Rain at Your Event

As we embark on spring, 2020 has already seen its fair share of wet weather so far. And with heavy rain and flooding, external factors can prove to be stressful for event organisers around the UK. 

So what can you do to help protect your event?

Planning ahead 

Anticipation is a quality not to be taken for granted when it comes to event planning. 

Making a checklist of important factors is a valuable tool in making sure all bases are covered, should something unforeseeable happen. 

site plans and risk assessments are useful tools when you are looking at the scope of your event. Is your event going to be taking place on a flood plain? Is it an area that can become waterlogged in wet weather? All of these factors will play a part in determining the success of your event. 

Making sure you are on top of the necessary logistics should the weather change is very wise indeed. 

Supplies such as wood chips can help prevent the untimely closure of your event by soaking up excess moisture in the ground promoted by rainfall. 

And whilst this might seem like an added expense, taking ownership of your wet-weather options will be more cost-effective than finding a new venue last minute.

Back up venues

Sometimes with even the best of intentions, for reasons beyond your control your venue may no longer be suitable. 

Looking into a backup venue is a practical way to ensure that no one is left disappointed and you can still deliver. 

Venues that offer inside functions are often an effective way of balancing caution without derailing the overall theme of your event. 

Marquees and cover

If you have booked catering for the event, you must consider offering some kind of shelter or cover to enable those making the food to do what they do best.

As food and drink play such a strategic role in the happiness of your guests, it is not to be taken for granted. Looking at caterers that have their own trailers or cover is a good way of ensuring success.

Making sure there is the right amount of cover is also key when it comes to your guests. Marquees, gazebos and temporary licenced outdoor structures are necessary to shelter your attendees.

There are a variety of companies that specialise in waterproof and ultimately weatherproof event equipment that can really change your luck around.

At the very least, advising guests to bring umbrellas and outdoor gear is another practical way to manage the expectations of those attending your event, and avoid disappointment. 

Rainfall Insurance

Whilst an insurance policy can’t predict the success of your event, it can offer you the protection should the unforeseen or unavoidable take place. 

From recouping a loss of earnings to allowing you to reschedule for a better time, there are a variety of tailored policies that will allow you to be supported through the stormy weather, such as Adverse Weather Insurance.

Speak to one of our advisors today about the various options available to you either at info@events-insurance.co.uk or on 01425 484360.