Do I need insurance for a fundraising event?

Why insurance matters for fundraising events

If you’re wondering whether you need insurance for your fundraising event, the short answer is yes! While it’s not legally required, some venues may demand insurance and it’s a good idea to get financial protection due to the unpredictable nature of public events. There’s always the potential for accidents, property damage or unexpected cancellations, so insurance provides a vital safety net that protects you and your organisation from potentially costly claims or disruptions. With the correct insurance, you’ll be able to run your event confidently and professionally with peace of mind.

What claims should you be prepared for?

Injuries

As an event organiser, you’re responsible for ensuring that your event is as safe as possible for your attendees. Sadly, you won’t be able to predict everything that could happen on the day - something as small as someone tripping over a loose cable could lead to a costly claim. There are, of course, more serious injuries that could be sustained at an event (such as a stage collapsing) and legal action may be taken by those injured.

People who you employ to work at your event (whether they’re paid or unpaid) shouldn’t be forgotten either. You can also get employer’s liability cover which will cover you for injuries to members of staff who were under your control or supervision at the time.

Without having public liability insurance in place, you may be held liable for claims made against you and your charity, potentially costing you thousands of pounds. 

Damage to third party property 

Charity fundraisers often take place in a third-party venue. Whether you’re organising a jumble sale in a village hall or planning a music event in a public space, there is always a risk that third-party property could be damaged. For example, a window could be smashed or the fixtures and fittings of the venue could become damaged, maybe when moving tables and chairs. The last thing you want is for the money you raise for your charity to end up being spent on repairs if the event is found to be at fault. 

What type of insurance do I need for charity events?

There are several types of insurance policies to consider when planning a fundraising event:

• Public liability insurance is the most common, covering injuries to attendees to damage to third-party property and theft.
• Employers’ liability insurance covers you for injuries to members of staff who were under your control or supervision, whether they’re paid members or volunteers.
• Event equipment cover is for accidental damage, loss or theft of event equipment that you’re responsible for during the event (whether it’s leased, hired or owned).
• Event cancellation cover protects you from irrecoverable costs relating to unavoidable cancellation, abandonment or postponement of the event that’s outside of your control, for example, extreme weather conditions.

What level of insurance cover will I need for a fundraising event?

Your insurance requirements will largely depend on the scale and nature of your event. For example, a small indoor quiz night will have a different set of risks to a summer fair with inflatables and food stalls. Key considerations include the number of attendees, types of activities involved, size of the venue, as well as the venue’s own requirements. You should also factor in whether staff or volunteers will be involved.

Protect your fundraising event today

Don’t let unexpected mishaps derail your good intentions! The right insurance can offer peace of mind and essential financial protection. Here at Event Insurance Services, we provide comprehensive public liability insurance for charity events, so whether you’re organising a summer fete or charity sports match, we’ve got you covered. Contact us today for more information or get a quote to get started.